ENG-02SECRETARY秘书岗位职责1.doc

JOB DESCRIPTION
岗位描述

JOB TITLE : SECRETARY
职务 : 秘书
DEPARTMENT : ENGINEERING
部门 工程部
JOB CODE : ENG-02
代码
REPORT TO : DIRECTOR OF ENGINEERING
上级主管 工程总监
Date: 2007/8/22
GENERAL MISSION 职责概述
1. To ensure efficiency of the administraiton of the Engineering Division.
确保工程部的管理效率。

2. To assist directly the DOE in his responsibilities.
协助工程部总监完成各项工作。

3. Report to DOE.
直接向工程部总监汇报。

4. Responsible for communication within Engineering Department and other department.
负责工程部和其他部门之间的协调交流工作。

RESPONSIBILITIES职责
1. Ensure that the day to day administrative needs are fulfilled.
确保完成所需的管理工作。

2. Responsible for rendering secretarial and clerical services for the Engineering Office.
负责工程部办公室的秘书翻译工作和文员服务。

3. Keep information confiendtial.
保密所有的信息。

4. Record and translate minutes of meetings.
记录并翻译所有的会议记录。

5. Drafts routine or simple correspondence for the DOE as assigned.
完成工程部总监分配的常规通信。

6. Types correspondence, memeorandum, circulars, reports.
打出所有的通信，备忘录，通知和报告。

7. Opens/dispatches mail relative to the division.
收发相关部门的邮件。

8. Maintain office supplies.
维持办公室的物品。

9. Performs special duties in relation to the division when requested.
在需要时 ，需完成一些和部门相关的事情。

10. Inputs in the computer specific data when requested.
需要时，在电脑中输入一些特定的数据。

11. Prepare purchase requisition for Engineering Department and follow up progress of purchase
orders.
准备致采购部的采购单，并且跟进采购的进程。

12. Keep personal records of employees, attendance sheets, change forms, annual leave, sick leave,
accident report etc.
保存员工的私人档案、出勤表、调职，年假，病假和事故报告等表格。

13. Handles telephone incoming/outgoing calls.
处理工程部进出的电话。

14. Arranges appointments for the DOE and reminds of appointments and meetings.
安排工程部总监的约见活动，并提醒总监的约见和会议。

15. Keeps files in good order.
整理所有的文件。

16. Responsible for the good order/cleanliness of own work area and equipment and office.
保持自己工作区域、设备和办公室的整洁。

17. Handles suppliers when requested.
需要时，接待相应的供应商。

18. Contact suppliers and outside contract service.
和供应商以及外来的承包商进行联系。

19. Handles human relation duties for employees.
处理员工的人事关系。

20. Sees that employees complaints and needs are passed on to the DOE.
处理员工的投诉和需求，并把其传递于工程部总监。

21. Act as a screen to DOE in view of suppliers.
把供应商的观点或意见及时向工程部总监汇报。

22. Perform other related duties and special projects as directed by the DOE.
完成其他一些由工程部总监交代的相关工作。

SPECIFICATION资质要求

1. Graduated College and above.
大专或以上学历。

2. Secretary experience.
秘书的工作经验。

3. Computer skills.
熟练使用计算机。

4. Basic of M&E and Civil and so on knowledge.
有机电和装潢的基本经验。

5. English.
熟练的英文能力。

3 - 12/22/24