世纪商务英语外贸函电unit7.pptx
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1、LOGOBasic Knowledge ConcernedLetter-writing GuideOther Commonly Used Expressions and Sentences Sample Letters Practical Training Part One Part Two Part Three Part Four Part FiveContentsContentshttp:/LOGOPart OnePart Onehttp:/ An order is a request to supply a specified quantity of goods.An order may
2、 be given by a printed order form,letter,fax,e-mail,etc.Usually,an order is a symbol of acceptance,but it may also result from an offer or an inquiry with subsequent quotations.That is to say,the form of an order can be used as a buying offer,an acceptance or a confirmation.An order is just a form t
3、o describe the commodity accurately and clearly.So when you receive an order from a customer,you need to identify what it stands for.And then,you can accept it,counter-offer it and confirm it.1.Orders and Their Effects (1)LOGOPart OnePart Onehttp:/ Usually,businesses use an order form to obtain good
4、s from suppliers.When a form is not available,a letter is needed for the order.When writing an order letter,you must include all the specifics necessary to complete the order to your satisfaction.To make your order clear and easy to understand,you should use the listing format of the order form as a
5、 guide to giving information about the following matters:(1)a full description of the commodity,including model number,size,color,or any other relevant information(2)quantity(3)date and method of shipment(4)price per item(5)packing(6)payment 1.Orders and Their Effects (2)LOGOPart OnePart Onehttp:/2.
6、Contract (1)After a firm offer is accepted or an acceptance is confirmed,a contract or a sales confirmation should be made out,generally by the sellers,and signed by both parties.A sales contract or a sales confirmation(S/C)will go into effect immediately upon signature.A contract or a sales confirm
7、ation must contain all the particulars agreed upon during the course of negotiation,but the contract contains also such conventional clauses as inspection and claims,arbitration and force majeure,etc.In case of dispute,this is the only authentic document on which judgment is based.In a letter sendin
8、g or making mention of a contract,the following contents should be included.LOGOPart OnePart Onehttp:/2.Contract (2)(1)confirming the business agreement(2)stating that you have enclosed an order form,a contract confirmation,or a sales confirmation(3)requesting the return of one copy duly signed for
9、your file(4)expressing your expectation of the counter-signature,promise or hope that the contract would be fulfilled smoothly and successfully,and that the mutual business would be expanded in the future LOGOPart TwoPart Twohttp:/Classification/ContentsTypical ExpressionsFor letters concerning orde
10、rs1.Using order as an offerBy means of this letter,we place an order with you for the toys of the following particulars.籍此致函,向贵方订购下列品种的玩具We order 120 units of Italian furniture No.TS-11 at US$320 per unit FOB Genoa as following.If this order is acceptable,please inform us by fax or e-mail.我们向贵公司订购12
11、0套TS-11号意大利家具如下每套320美元,FOB 热那亚交货价如此订单可接受,请电告See also Unit 4 for other expressions.(Orders and Contracts are unseparated parts of Acceptances and Confir-mations,therefore they have much in common in contents and expressions.)LOGOPart TwoPart Twohttp:/Classification/ContentsTypical Expressions2.Using
12、order as an acceptance or accepting an orderWe thank you for your quotation of May 20,2007 and now place an order with you for the following items.谢谢贵方2007年5月20日的报价,现向贵方订购商品如下:In reply to your letter of May 20,2007 quoting us the prices of Soybeans,we are pleased to place a trial order as mentioned
13、in the enclosed sheet.兹回复贵方2007年5月20日的大豆报价函,现试订购如所附订单LOGOPart TwoPart TwoClassification/ContentsTypical ExpressionsThank you for your order No.123.We accept it and will dispatch the goods early June.谢谢贵方123号订单,我们接受此订单,并将于6月初交货See also Unit 6 for other expressions.3.Using order as an confirmation or
14、confirming an orderWe are pleased to confirm your order for the T-shirts on the following terms.我们很高兴确认贵方按以下条件订购T恤的订单We confirm with you the following order for the pillowcases at the prices in your letter 我们确认按贵方来函中所提价格成交的枕头订单如下:http:/LOGOPart TwoPart TwoClassification/ContentsTypical ExpressionsTh
15、ank you very much for your offer of May 5,2007 for 500 cases canned beef.We are pleased to confirm our acceptance as shown in the enclosed order form.谢谢贵方2007年5月5日关于500箱罐头牛肉的报盘,我方愿意按附寄订单所示确认接受See also Unit 6 for other expressions.4.Using order as a counter-offer or counter-offering an order or recom
16、mending suitable substitutes We are pleased to place the following orders with you if you can guarantee shipment from Guangzhou to Singapore by October 9,2007:若贵方能保证在2007年10月9日前将货物由上海运至新加坡,则我方乐于向贵方定购下列货物:http:/LOGOPart TwoPart Twohttp:/Classification/ContentsTypical Expressions4.Using order as a cou
17、nter-offer or counter-offering an order or recommending suitable substitutes.Thank you for your order for bicycles,but we regret that your prices are too low to be acceptable.In view of our long-standing relations,we would like to make you a counter-offer as following:谢谢贵方关于自行车的订单,但遗憾的是,贵方所出的价格太低以致我
18、方无法接受考虑到我们长期的业务关系,我们愿意向贵方还盘如下:We regret that the article you ordered is out of stock now.It will be around July when a new stock is supplied.We will inform you as soon as the new supply is available.很抱歉你们所订的货物已无存货新货供应大概要到7月左右有新货时我们将尽快通知你 See also Unit 5 for other expressions.LOGOPart TwoPart Twohttp
19、:/Classification/ContentsTypical ExpressionsFor letters concerning contract 1.Confirming the businessThe price you quoted is workable.Therefore we have cabled you our acceptance.我们认为贵方报价可行,已去电表示接受See also Unit 6 for other expressions.2.Stating that you have enclosed an order form/contract/sales conf
20、irmationEnclosed please find our sales confirmation No.in duplicate for your counter-signature.Please sign and return one copy to us for our record.随函附寄我方第号销售确认书一份,请查收请会签后尽快寄回一份供我方备案See also Unit 6 for other expressions.LOGOPart TwoPart Twohttp:/Classification/ContentsTypical Expressions3.Expressing
21、 your expectationWe would be grateful if you would sign the contract and return one copy to us for our record as soon as possible.如贵公司能尽快签署合同并寄回一份供我方备案,我们将不胜感激We hope that the contract will be fulfilled smoothly and successfully.希望本合同能够顺利并成功地履行Thank you very much for your cooperation and hope that t
22、his may be the beginning of long and friendly relationship between us.十分感谢贵方的合作希望此次合作成为我们双方长期友好关系的开端See also Unit 6 for other expressions.LOGOPart ThreePart Threehttp:/Expressions (1)1.new/fresh orders 新订单;initial orders 首次订单;outstanding orders 未完成订 单;trial orders 试订单;duplicate orders,repeat orders
23、重复订单,续订单;amended orders 修改后的订单 2.accept an order 接受订单;confirm an order 确认订单;cancel/withdraw an order取消订单3.book an order 接受订单;place an order 下订单4.carry out/execute/fulfill/work on/fill an order 执行订单5.decline an order,refuse an order,turn down an order 拒绝订单6.send/give sb.an order for sth.向某人下的订单7.orde
24、r sth.at a.(price)以(价格)订购某物8.confirm acceptance of ones order 确认接受某人的订单9.in/out of stock 有/无存货10.recommend sth.as a substitute 推荐某物作为替代品11.be unable/not in a position to accept/entertain ones order 无法接受某人的 订单LOGOPart ThreePart Threehttp:/Expressions (2)12.ensure the fulfillment of an order 保证订单的执行13
25、.sales contract 销售合同;sales confirmation 销售确认书14.draw up a contract 草拟合同;draft a contract 起草合同;have a contract ready for signature 备好合同签字15.sign/close/enter into a contract 签订合同16.sign/countersign and return a copy of.for ones file/record 签退/会签一份供某人存档/备案17.Enclosed please find.随函附上,请查收;Hereby we encl
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- 世纪 商务英语 外贸 函电 unit7
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