合同管理中英文.doc

Contract Management合同管理制度We set up this system to strength contract management and to keep club away from law risk and economy risk,为了加强合同管理，防范公司的法律风险和经济风险，特制定本制度：一、Contract signing and fulfillment 合同的订立、履行1. When we achieve an cooperative intention for economic activities such as sales、engineering construction、purchase etc , if the price is upon 10 thousand Yuan, we should sign a contract after negotiation between both sides.企业进行销售、工程施工、采购等业务，资金使用超过一万元的，与外界达成经济往来意向，经双方协商一致，应订立经济合同。2. The signatory should know contractor detailedly before signing an economic contract, includes: whether they have corporate capacity; whether they have managerial authority; whether they have the ability to well fulfill the contract and how about their credit; whether the opposing signatory is legal representative or his consigner and the authority of the consigner. We should fully consider both our economic benefits and the actual ability of contractor, avoid being cheat and making an ineffective contract., and assure the effective and advantageous of contract.签约人在签订经济合同之前，必须认真了解对方当事人的情况。包括：对方单位是否具有法人资格、有否经营权、有否履约能力及其资信情况，对方签约人是否法定代表人或法人委托人及其代理权限。做到既要考虑本方的经济效益，又要考虑对方的条件和实际能力，防止上当受骗，防止签订无效经济合同，确保所签合同有效、有利。3. Undertaker or appointed department draft common contracts. The contents mainly includes: subject-matter of contract、amounts and quality、price and monetary reward，fulfillment period、place、method，liabilities for breach etc. Subject-matter of sales contracts depend on club policy in different periods. Undertaker should adopt articulate statewide text formatting.一般合同由各部门经办人自行拟稿或公司指定部门拟稿。合同内容包括标的，数量和质量，价款或酬金，履行的期限、地点和方式，违约责任等主要条款。销售合同的标的按公司的不同阶段政策执行。经办人应尽可能使用国家有关部门统一制定的格式文本。4 Contracts with a total under one million Yuan are called common contract. Contracts with a total upon one million Yuan or relate to important benefits of club are called important contract.一般合同指总价在10万元以下的合同，重要的合同指总价在10万元以上的合同或关系公司重大利益的合同。5. Purchase contracts are mainly for merchandise on hand, the price depends on market price.签订采购合同应以现货为主，按市场经销商价格定价。6. We pay for the contracts by transmit, If it needs payment in advance or earnest money, the procedure is in accordance with payment rules.所付款合同都应采用转帐方式，如需预付货款或定金，应按付款规定流程办理。7. After drafting the contract, undertaker fill in the Contract Comments Sheet lists the main contents of contact、the reason for signing etc,and submit to department manager for audit. The undertaker transfer the contract altogether with Contract Comments Sheet to finance department for audit after his leaders approval. Otherwise it will be sent back to undertaker if his manager disapprove it. 合同拟稿完毕后，经办人应填写合同流转单，列明合同的主要内容、签订原因等，交部门经理签署意见，部门经理对合同稿进行审核，同意后，经办人将合同流转单连同合同稿一并交财务部审核；部门经理否决则将合同退回。8. Finance department give opinions according to financial system and capital movements. The contract will submit to GM for approval if finance department have affirmed it. Otherwise，it will be sent back to undertaker，or continues to transfer with a reservation opinion finance department inContract Comments Sheet. 财务部根据财务制度和资金情况对合同稿审核并签署意见，同意则交总经理批准；否决则由经办人根据情况退回，或者要求继续流转同时财务部意见予以保留。9. Contracts, which is vetoed by finance department but undertaker demands continuous transfer, must be audited by GM finally.上述流程中财务部予以否决，而根据经办人要求继续流转的合同稿，必须最后经总经理审核。10. GM audit important and disputant contracts, he has the final judgment authority. Club seal will append to contract after GMs approval；Otherwise the contract will be sent back.总经理对重要合同稿和有争议合同稿予以审核并具有终审权，同意则用印，否决则退回。11. Undertaker should learn about the fulfillment circs timely after signing a contract. Any important changing，such as modification、cancellation、renewal and breach should prepare Contract Fulfillment Notice and report it upwards. The audit procedure is similar with that is described above，and the disposal result should inform to finance department.合同订立后，在履行过程中，经办人员应及时掌握合同执行情况，对涉及合同履行中的变更、解除、续签、违约等重要事项，应填写合同执行事项通知表，及时向上汇报，并依上述流程履行审核手续，同时将处理结果通知财务部。12. The undertaker is the first responsibility person of supervising the fulfillment of contract articles，such as payment progress、acceptance works. The undertaker shouldinform finance department in written about any abnormal situations. Finance department audit any documents of warning、negotiation、information and reply about abnormal situations Any abnormal situation，which is so serious that we need to cancel the contract. The undertaker should deliver Contract Fulfillment Notice to contractor timely，and inform finance department solve relative problems according to club disposal opinion。经办人作为合同履行、监控的第一责任人，负责监控对方履约情况，如合同中约定的付款进程、验收等。合同履行出现异常情况的，经办人应及时书面告知财务部。合同履行异常情况下发出的警告、交涉、通知、答复等文件应经财务部审核。情节严重，需中止合同的，经办人及时发送合同执行事项通知给对方，并且通知财务部按公司处理意见进行处理。13. Finance department submitContract Termination Notice to GM for approval when contracts come to its mature time., transfer to original undertake department to send to the contractor. Finance department and undertake department should file the copy of it.合同到期终止由财务部填写合同终止通知报总经理批准后，由财务部交原经办部门送达对方。合同终止通知复印件由财务部及经办部门分别存档。14. All contracts should be coded by the signing order. The number should not changed once it has been confirmed. Any changing should do the procedure above.所有合同签订后，应按顺序编号，合同编号一经确定，不得更改，如需修改必须按上述流程办理。15. The seal application for the signing、modification、cancellation、and breach of contracts depends on the approval signed in Contract Comments Sheet.有关合同订立、变更、终止、解除等事宜申请使用印章，以合同流转单上的签字批复为准。 16. With departmental and relative leaders audit opinions signed on theContract Comments Sheet.，it is the important reference in the progress of auditing a contract. It must be filed together with original contract by finance department.合同流转单是合同审核过程中的重要依据，各部门，相关人员的审核意见均需在合同流转单上签署，因而必须与合同原件一起交财务部存档；17. As the important reference for contract management，the original copy of Contract Termination Notice Contract Fulfillment Notice should also be filed by finance department.合同终止通知、合同执行事项通知作为合同管理的重要依据，原件均交财务部存档。二、Contract progress management 财务部合同进程管理1After getting contracts，finance department should establish、record、renovate the contract progress database.财务程序取得合同后，应及时建立、登记、更新合同进度数据库。2The structure of contract database includes：contract No.、name of contractor、contract content、adjusted contract price、accounts payable for current period、accumulative payment合同数据库结构应为合同编号、合同订立单位、合同内容、调整合同价格、本期付款金额、累计付款金额。3Finance supervisor fills in Payment Request by auditing relative payment information according to contract progress, and submits Payment Request with a corrective amount as well as her signature to finance manager .财务主管应根据合同进度认真审核相关资料及按照付款流程核定的付款申请书，审核无误后录入合同进度数据库，在付款申请单上签字后转财务经理审核后付款。4 Finance supervisor should submit contract payment statistics to Finance manager and GM before the date of ten every month.财务主管每月后10日内应将合同付款情况统计表，上报财务部经理和总经理。二、File management of contract information 合同资料的档案管理1 Contracts are the important legal reference about club external economic activities as well as the evidences to define internal responsibilities，relative personal should keep secret and file them by secretive extent timely.合同作为公司对外经济活动的重要法律依据和公司内部明确职责的凭证，有关人员应保守合同秘密，并及时按机密程度专门归档。2. The undertaker should send original copy and Contract Comments Sheet. to finance department for filing within 3 days after sealing by both side. If there were only one original copy, it should be filed by finance department and the manifold filed by office.合同双方签章生效后，经办人员于3日内将合同原件及各相关人员签署意见的合同流转单一并交财务部负责归档。只有一份正本的，正本存财务部，复印件存办公室。3. If we seal before contractor, the undertaker should send original copy and Contract Comments Sheet to finance department within 7 days since we have signed or sealed. The contracts havent signed by opposing side finally, the undertaker should also send back in 7 days, and filed by office.由对方后盖章或签字的合同，经办人应在我方盖章或签字后7日内将合同原件及合同流转单交于财务部;对我方已经签字盖章但最终未签署的合同，经办人也应当在上述期限内收回原件，交办公室存档。4. The letters、fax、notes、fulfillment vouchers（such as delivery bill）、writ etc adjunctive documents，which come and go before signing a contract and during fulfillment period，should be filed by undertaker department for reference.在合同签订前和履行过程中双方的来往信函、传真、票据、履约凭证（如交货单）、文书、图表、等合同附属文件，由合同执行部门负责存档备查。5. Related personal should clean up kinds of information about contract fulfillment circs at the end of fulfillment period or every phase ending of long-term contract. And send them to file custodian. Such datum should not be read、copied、destroyed、lost.每一合同履行完毕或长期合同的每一阶段完成，各有关人员应及时将上述有关资料整理清楚，交档案管理人员存档。以上资料不得随意借阅、复印、处置、销毁、遗失。6. Each department should supervise fulfillment circs strictly according contract articles, make a good record and filing.各部门应严格对照合同条款监督履约情况，做好记录归档管理。7. Since the ending of fulfillment period, national contracts should be kept at least 8 years, while international contracts(including Hong Kong、Macao、Taiwan) should be kept at least 10 years,自合同项下业务执行完毕之日起，国内合同档案至少保存八年，国外（含港、澳、台）合同档案至少保存十年。Club finance department is responsible for the explaining and editing of this system本制度由公司财务部负责解释和修订；This system become effective since the date of distribution本制度自下发之日起生效。 . Finance Department 21st April,2006 财务部 二00六年四月二十一日合同管理制度1 范围本标准规定了龙腾公司合同管理工作的管理机构、职责、合同的授权委托、洽谈、承办、会签、订阅、履行和变更、终止及争议处理和合同管理的处罚、奖励；本标准适用于龙腾公司项目建设期间的各类合同管理工作，厂内各类合同的管理，厂内所属各具法人资格的部门，参照本标准执行。2 规范性引用文件中华人民共和国合同法龙腾公司合同管理办法3 定义、符号、缩略语无4 职责4.1 总经理：龙腾公司经营管理的法定代表人。负责对厂内各类合同管理工作实行统一领导。以法人代表名义或授权委托他人签订各类合法合同，并对电厂负责。4.2 工程部：是发电厂建设施工安装等工程合同签订管理部门；负责签订管理基建、安装、人工技术的工程合同。4.3 经营部：是合同签订管理部门，负责管理设备、材料、物资的订购合同。4.5 合同管理部门履行以下职责：4.5.1 建立健全合同管理办法并逐步完善规范；4.5.2 参与合同的洽谈、起草、审查、签约、变更、解除以及合同的签证、公证、调解、诉讼等活动，全程跟踪和检查合同的履行质量；4.5.3 审查、登记合同对方单位代表资格及单位资质，包括营业执照、经营范围、技术装备、信誉、越区域经营许可等证件及履约能力（必要时要求对方提供担保），检查合同的履行情况；4.5.4 保管法人代表授权委托书、合同专用章，并按编号归口使用；4.5.5 建立合同管理台帐，对合同文本资料进行编号统计管理；4.5.6 组织对法规、制度的学习和贯彻执行，定期向有关领导和部门报告工作；4.5.7 在总经理领导下，做好合同管理的其他工作，4.6 工程技术部：专职合同管理员及材料、燃料供应部兼职合同管理员履行以下职责：4.6.1 在主任领导下，做好本部门负责的各项合同的管理工作，负责保管“法人授权委托书”；4.6.2 签订合同时，检查对方的有关证件，对合同文本内容依照法规进行检查，检查合同标的数量、金额、日期、地点、质量要求、安全责任、违约责任是否明确，并提出补充及修改意见。重大问题应及时向有关领导报告，提出解决方案；4.6.3 对专业对口的合同统一编号、登记、建立台帐，分类整理归档。对合同承办部门提供相关法规咨询和日常协作服务工作；4.6.4 工程技术部专职合同管理员负责收集整理各类合同，建立合同统计台帐，并负责合同管理制度1 范围本标准规定了龙腾公司合同管理工作的管理机构、职责、合同的授权委托、洽谈、承办、会签、订阅、履行和变更、终止及争议处理和合同管理的处罚、奖励；本标准适用于龙腾公司项目建设期间的各类合同管理工作，厂内各类合同的管理，厂内所属各具法人资格的部门，参照本标准执行。2 规范性引用中华人民共和国合同法龙腾公司合同管理办法3 定义、符号、缩略语无4 职责4.1 总经理：龙腾公司经营管理的法定代表人。负责对厂内各类合同管理工作实行统一领导。以法人代表名义或授权委托他人签订各类合法合同，并对电厂负责。4.2 工程部：是发电厂建设施工安装等工程合同签订管理部门；负责签订管理基建、安装、人工技术的工程合同。4.3 经营部：是合同签订管理部门，负责管理设备、材料、物资的订购合同。4.5 合同管理部门履行以下职责：4.5.1 建立健全合同管理办法并逐步完善规范；4.5.2 参与合同的洽谈、起草、审查、签约、变更、解除以及合同的签证、公证、调解、诉讼等活动，全程跟踪和检查合同的履行质量；4.5.3 审查、登记合同对方单位代表资格及单位资质，包括营业执照、经营范围、技术装备、信誉、越区域经营许可等证件及履约能力（必要时要求对方提供担保），检查合同的履行情况；4.5.4 保管法人代表授权委托书、合同专用章，并按编号归口使用；4.5.5 建立合同管理台帐，对合同文本资料进行编号统计管理；4.5.6 组织对法规、制度的学习和贯彻执行，定期向有关领导和部门报告工作；4.5.7 在总经理领导下，做好合同管理的其他工作，4.6 工程技术部：专职合同管理员及材料、燃料供应部兼职合同管理员履行以下职责：4.6.1 在主任领导下，做好本部门负责的各项合同的管理工作，负责保管“法人授权委托书”；4.6.2 签订合同时，检查对方的有关证件，对合同文本内容依照法规进行检查，检查合同标的数量、金额、日期、地点、质量要求、安全责任、违约责任是否明确，并提出补充及修改意见。重大问题应及时向有关领导报告，提出解决方案；4.6.3 对专业对口的合同统一编号、登记、建立台帐，分类整理归档。对合同承办部门提供相关法规咨询和日常协作服务工作；4.6.4 工程技术部专职合同管理员负责收集整理各类合同，建立合同统计台帐，并负责